AT Conference

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Assigning Billing/Client-Matter/Project Codes

Link Call Data to Project, Client, Case, Department...

Now you can easily assign your conferences for proper billing, tracking, and cost allocation.

Consolidating all billable project/case components can be a daunting task often requiring manual reconciliation that can take considerable time to perform. AT Conference offers multiple options to link call data to the appropriate client, department or project to properly assign billable time.

Proper call accounting is a critical component of any company regardless of size or the business vertical it services. AT Conference's tracking solutions satisfy business requirements for professional service organizations including law firms, accountants, and consultants.

Advantages

  • • Fully integrated into low-cost reservationless conference call service.
  • • Full scale, unlimited character, alpha-numeric codes accepted.
  • • Web-based input for ease of use.
  • • No need for time consuming or costly advance reservations.

Options for Assigning Codes

  • 1.) Web assigned free form codes assigned to each unique conference after completion of the call.
    • • The user registers for delivery of AT Conference's Phone Conference Usage Reports (there is no charge for this service).
    • • At the completion of each call a Usage Report is sent via email to the designated recipients. The report includes a synopsis of the call including: Date, Time, Caller IDs, Role, Connection Type, Minutes and Charges.
    • To assign a code you would follow the steps below:

      • • Click the "Add A Billing Code" link on the usage report
      • • User is taken to an interface screen
      • • In the interface, type in an alpha-numeric code
      • • Click "Submit" and the conference record is now assigned the submitted code
    • • The Billing Code Summary section on your monthly invoice lists all conferences that have been associated to a specific code. The billing code is also listed in the conference detail section of the invoice.
  • 2.) Bill Code/Reference Number Capture - Digital entry of billing codes at the time of the conference start.
    • • The Host calls the toll-free number and is prompted for their Host code.
    • • The Host is then prompted to enter a numeric code of up to 20 digits via their telephone keypad.
    • • The conference record is now associated with the numeric adhoc code as entered by the Host.
    • • On the monthly invoice all conferences that have been associated to a specific code will be summarized and presented in the Billing Code Summary section of the invoice.
    • • The Bill Code/Reference Number Capture feature must be enabled for your account before it can be used. To have this feature enabled, please contact us and include your host code with your request.
  • 3.) Hard-coded billing codes assigned at the user level.
    • • Each conference room (unique set of Host and Participant codes) can be assigned an alpha-numeric code (For example: Sales, Engineering, etc.).
    • • Any subsequent usage to that conference room (set of Host and Participant codes) will be allocated to that Billing Code.
    • • On the monthly invoice all conferences that have been associated to a specific code will be summarized and presented in the Billing Code Summary section of the invoice.

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